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Systems
that do the admin.

Most businesses run on a spreadsheet somebody built four years ago and nobody fully understands. We replace it with a system that captures the work as it happens and reports on it without anyone retyping anything.

Foundation

Database back-ends that hold up

A properly modelled database instead of tabs on tabs, with relationships, rollups, validation and views built around how your business actually works. It becomes the single source of truth everything else reads from.

  • Schema and data architecture
  • Automations, rollups and validation
  • Role-based views for each person
  • Migration from spreadsheets without losing history
Servers in a dark data centre

Assistants

AI trained on your business

Assistants that know your products, processes and language, drafting replies, classifying enquiries, summarising documents and turning a voice note into structured records. Useful because they're grounded in your data, not generic.

  • AI assistants grounded in your own data
  • Voice and chat capture into structured records
  • Document and email summarisation
  • Drafting with your tone and rules applied
Glowing fibre-optic network cables

Dashboards

Custom dashboards and internal platforms

Live dashboards and internal tools built on top of your data, for the owner who wants one screen or a team that needs a proper interface instead of raw database access. Branded, permissioned and fast.

  • Live operational dashboards
  • Internal tools and admin platforms
  • Client-facing reporting portals
  • Permissions and role-based access
A live analytics dashboard on a laptop

Process

Automation and SOPs that stick

The workflows between systems, from orders to accounting, enquiries to CRM and reports to inbox, plus written SOPs so the process survives someone leaving.

  • Cross-system automation and integrations
  • Scheduled reporting and alerts
  • Written SOPs and process documentation
  • Anomaly detection for duplicates, gaps and overspend
Code on a dark editor screen

Packages
& prices

Real numbers, publicly. Fixed price per project, never hourly, so the number you agree is the number you pay. If your job doesn't fit a package, I'll quote it properly rather than bend one.

Show prices as
Most chosen
Scale

The Operating System

Stop running your business on a spreadsheet nobody fully understands.

R165,000 – R300,000 Fixed price · 6–10 weeks · optional care plan R7,500–R25,000/mo from R16,500/moover 12 months · R198,000 total

Choose it when: The admin has outgrown the tools holding it, nothing reconciles, and reporting means rebuilding it by hand every month.

What's included

  • Data architecture design and build
  • Migration from existing spreadsheets, history intact
  • 3–5 automated workflows
  • AI capture, voice or chat in, structured records out
  • Live operational dashboard
  • Role-based views for each person
  • Full SOP set and team training
  • 60 days of support

Not included

  • Custom-coded application (that's Enterprise)
  • Unlimited workflows
  • Platform licence costs
  • Ongoing changes after 60 days
See what's involved →
Enterprise

Custom Internal Platform

When the spreadsheet became a business system, this is the replacement.

Discovery R45,000 – R75,000 Then build from R450,000 · delivered in phases

Choose it when: A team needs a real interface with permissions and integrations, not database access, and what they're using now has become a genuine business risk.

What's included

  • Paid discovery phase first, always
  • Written technical specification you own outright
  • Custom platform build, delivered in phases
  • Role-based permissions
  • Integrations with your existing stack
  • Documentation and a training programme
  • Agreed support period

Not included

  • A fixed price before discovery. Ever.
  • Free scoping or specification work
  • Hosting and infrastructure costs
See what's involved →

No VAT is charged (not VAT-registered), so the price shown is the price you pay. Paid monthly there is no deposit: the same amount every month from the start, over 6 months on builds under R85,000 and over 12 months above that, with the total always shown. Paid once it is 50% to start and 50% on completion. Website and store builds paid monthly include managed hosting for the first year. Care runs with no lock-in, 30 days notice. Other retainers have a 3-month minimum, long enough for the work to show. UK and other international clients are quoted in local currency at local rates , ask for that price list.

Start here if you're not sure

Digital Audit, R12,000

Find out what's actually wrong before anyone quotes you to fix it. A fixed-scope review of your website, search presence, systems and operations, delivered as a written, prioritised plan you own outright and can take anywhere. Most people book this instead of a proposal, because a proposal tells you what I want to sell and an audit tells you what you actually need.

Credited in full against any project over R60,000 booked within 60 days , so if we work together, it costs you nothing.

What you get

  • Technical review of your site, speed, structure, mobile, accessibility
  • Search visibility check and keyword gap analysis
  • Analytics and conversion tracking audit, is your data even trustworthy?
  • Systems and operations review, where the manual work is hiding
  • Written report, prioritised by impact and effort, with rough costs
  • 60-minute walkthrough call

Bought AI, still doing admin? That's a systems problem.

Why

Tools aren't systems

A chatbot subscription doesn't know your stock levels, your suppliers or your margins. Grounding it in your data is the entire job.

How

Data first, AI second

Get the source of truth right, then let AI read and write to it. Do it the other way round and you automate the mess.

Proof

We run the studio on it

Everything we sell here, we built for ourselves first, and we still use it every day.

From the blog

Straight answers to the questions people actually ask before they call.

Insights

Signs your business has outgrown its spreadsheets

The specific warning signs that a spreadsheet has become the risk in your business, not the solution, and what replaces it.

Read it → Insights

What does an Airtable consultant actually do?

What Airtable consultants build in practice, when it's worth hiring one, and why South Africa's market for this is nearly empty.

Read it → Insights

AI automation for South African businesses: what actually works

Practical AI automation for SA small businesses, beyond the hype, including POPIA, WhatsApp and load-shedding considerations.

Read it →

What's still
done by hand?

Name the process that wastes the most time. That's usually the right place to start.

Email instead
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